📨 Import Existing Emails from Your Mailbox
Parsio can import existing (historical) emails directly from your mailbox, so you can backfill past invoices, receipts, and other documents without forwarding them one by one.
This feature imports your past emails. For new emails going forward, set up a forwarding rule in your mailbox that forwards them to your <mailbox>@io.parsio.io address.
Where to find it
Open your Inbox and look under Or import from (click Import documents first if the panel is collapsed). You'll see two mailbox options:
Outlook & Hotmail — one-click connect.
Other mailbox — Gmail, iCloud, Yahoo, or any IMAP server.
Option A: Outlook & Hotmail (one-click)
Click the Outlook & Hotmail card.
Sign in with your Microsoft account and approve read-only access.
You'll return to Parsio with the import window open.
Option B: Other mailbox (Gmail, iCloud, Yahoo, or any IMAP)
Click the Other mailbox card.
Choose your provider: Gmail, iCloud, Yahoo, or Other (enter the IMAP host and port manually).
Enter your email address and an app password (see note below), then click Connect.
These providers require an app-specific password — your normal account password will not work. Generate one here: Gmail, iCloud, Yahoo. Gmail also requires 2-Step Verification to be enabled first.
Selecting and importing emails
Once connected, the import window lets you choose exactly which emails to import:
Folder — pick which mailbox folder/label to import from (e.g. Inbox).
Search — find emails by sender or subject.
Filters — narrow by date range.
Select — tick individual emails, hold Shift to select a range, or use Select all.
Emails you’ve already imported are marked with an Imported badge and skipped by default. To bring them in again, tick "Re-import emails that were already imported before".
Click Import to bring the selected emails into your mailbox for parsing.
Credits
Each imported email uses credits based on your mailbox’s parser type: 1 credit per email for the template-based, OCR, and predefined parsers, 2 credits for the GPT parser, and 3 credits for the AI parser. Emails with attachments may use more, since each attachment is parsed as a separate document. To avoid surprises, the number of emails you can select at once is capped at your available credits.
Managing the connection
To disconnect a mailbox or connect a different one, go to Settings → Email sync.
Need a hand? Reach us via live chat or at support@parsio.io.